Buildlogic Pty Ltd

SUBBIE PORTAL – SUBMITTING YOUR CLAIM

Your builder has selected you to submit your claims electronically on a monthly basis.

An email like the one below will be sent to you on a monthly basis with a link and a date that your invoice needs to submitted by.    The link will only be active for 5 or 10 days depending on what the builders has specified.

Hi,

This is an automatically generated email requesting you to submit your invoices, if any, before 11-Aug-2023.

 Please submit your claim(s) by clicking here.

If you do not have any invoices that need submitting this month, please ignore this message.

Regards,

Buildlogic Kerry
 

When you click on the "here" secure link in this email, you will be taken to a website page where you can view your current contracts and submit your claims.

The website also allows you to submit your claim, check current insurance details that the builder has on file for you and whether they are up to-date or need updating, attach any other supporting documentation and submit your invoice.

This is a simple 5 step process which will save you time.

Step 1 - pick the contract you want to claim against

If you have more than one contract, you can select the correct one from the dropdown list.   Find the correct contract and then enter your invoice number and date.

The information in the grey area is what the builders has in their Buildlogic system about your contract.

Select the Next button.

Step 2 - enter the claim and any comments

The information displayed on this screen is your agreed payment schedule.

Enter your claimed amount against each line item.    These figures need to be ex gst.

Step 3 – enter Variations

If you have a variation not listed on the previous screen and you need to claim it, on this screen use the add new line button and add the lines of the variation.    In the Your Claim column add what you are claiming against this Variation.    Don’t forget to click on the Save Changes button bottom left once you have added all the information

Note:   If no variations, select the Next button.

This Variation will be reviewed by the Builder and accepted or rejected.

Step 4 - check any supporting documents including insurances are up to date

The right- hand side of the screen displays the insurance/documentation details the builder has on file for you including the expiry dates.   If this information is not up to date, on the left-hand side, you need to either browse your folders on your system or drag an updated copy of your insurance/documentation information into this screen.  On submitting the claim, this information will be updated in the builder’s   or Head contractor’s  system and a copy of the updated details will be saved.

Select the Next button.

Step 5 - preview the invoice and submit the claim

You can choose to added any general comments to support your claim at this point.  You may also choose to review the invoice by selecting the Preview Invoice button. Once you are happy to submit your claim, select the Submit invoice button.

FYI – After you submit your claim/invoice, the contract owner at the builder or head contractor, will receive a notification that your claim is ready to be processed.