Time Costing Index Screen Guide

Time Costing Register

The Time Costing Register is used to manage and track labour and time-based costs across a job. It provides visibility of time entries and supports financial tracking against selected date ranges.

This screen includes job selection, date filtering, grid-based results, and import functionality for efficient time cost management.

Filtering

Users can filter records using predefined or custom date ranges by selecting options and hitting the green refresh button.

Date Range Options

All
Financial Year / Previous Financial Year
Year / Quarter / Month / Week / Day
Timesheet Week
Previous periods

Custom Dates

Start Date
End Date

Selecting a range in 'show' automatically updates the date fields.

Toolbar Actions

Create & Edit

Create a new time cost record (requires job selection)
Edit selected record

Delete

Delete selected record with confirmation prompt
System validates if deletion is allowed before proceeding

Import

Upload time costing entries via file import
Supported formats: CSV, Excel (XLSX), TXT

Import Format

AccountingSystemCode	Companyname	TimeCostDate	JobNumber	TradeID	CostCode	ReferenceCode	Description	Hours	Rate	TaxCode
Harts_Rachael19-Jul-1989	Rachael Harts	11/12/2024	RHClean	002	LA	10110	Normal Hours	5	65	GST
Harts_Rachael19-Jul-1989	Rachael Harts	11/12/2024	RHClean	002	LA	10113	Normal Hours	2.2	65	GST

Import Functionality

The import panel allows bulk upload of time cost records.

Select file using file picker
Upload and process records
View success or error notifications

Imported records are automatically reflected in the grid upon success.

Tips

Always select a job before creating new records
Use date filters to focus on relevant time periods
Verify imported data before relying on reports
Use delete carefully, ensuring records are not required
Refresh the grid after changes to confirm updates
Time costing records can be used for equipment as well as staff