Defect Register Edit - Screen Guide

Defect Edit Screen

The Defect Edit screen is used to create, manage, and resolve defects identified during a project
It provides a structured process for assigning responsibility, tracking progress, and documenting resolution.

Details Tab – Field Definitions

The Details tab is where all core defect information is entered and managed.

Defect Number – Unique system-generated identifier for the defect.
Date – The date the defect was identified or logged.
Due Date – Target date by which the defect must be resolved.
Type - Type of defect
Status– Current state of the defect:
- New – Recently created
- In Progress – Being worked on
- Pending – Waiting on action or response
- Closed – Issue resolved
Title – Short name or summary describing the defect.
Defect Owner - Buildlogic user who is responsible and will be notified for defect responses
Created By – The user or organisation that reported the defect.
Action Required By – The person, subcontractor, or team responsible for fixing the defect.
Priority – Indicates urgency (e.g. Low, Medium, High, Critical).
Location – Area, room, or section of the project where the defect exists.
Location/Trade– Classification of the defect (e.g. Electrical, Plumbing, Finishes).
Links from Doc Register - Allows a user to link document register documents from the job to be sent with the defect
Plan Reference - Indicate where or which plan the defect is related to
Distribution List - Any additional recipients the user needs to copy in on the defect for response

These fields define the complete lifecycle, ownership, and resolution tracking of the defect.

Attachments/Files

The Attachments tab is used to store supporting documents.

Upload defect photos
Attach drawings or plans
Store reports or inspection documents
Download uploaded files

Attachments help provide visual evidence and supporting information for defects.

Activity Log Tab

The Activity Log tab tracks all changes.

Logs status updates
Tracks assignment changes
Records edits to defect details
Captures timestamps and user actions

This provides a complete audit trail for accountability and compliance.

Defect Workflow Context

Identify and log defect
Assign responsible party
Track progress and updates
Verify fix
Close defect

This workflow ensures quality control throughout the project lifecycle.

Tips

Include clear descriptions and photos
Assign responsibility immediately
Set realistic due dates
Update status regularly
Use Activity Log for audit tracking