Extensions of Time Detail - Screen Guide

Extension (EOT) Edit Screen

The Extension Edit screen is used to create, review, and manage Extensions of Time (EOT) for a job. It allows users to document delays, adjust project timelines, and track approvals.

Available tabs include: Details, Notes, and Activity Log.

Screen Overview

The Extension Edit screen is accessed from the Extensions Register and is linked to a specific job and extension record.

Displays the selected job and extension context
Used to manage programme impacts and delays
Integrated with the main job navigation menu

Details Tab

The Details tab is the main working area for the extension.

Extension number (EOT reference)
Reason for delay
Start and end dates affected
Number of days claimed
Revised completion dates
Status and approval tracking
Weather tracking

This tab defines how the extension affects the project programme and timeline. Extensions can be left here awaiting approval until such time a user is ready to apply to the job officially.

Notes Tab

The Notes tab captures supporting information.

Internal comments
Clarifications or supporting details
Communication history
Attachments

Helps provide context for reviewing and approving extensions.

Activity Log Tab

The Activity Log tab provides a complete audit trail.

Changes to extension details
User actions
Status updates
Timestamps of all activity

Essential for tracking the history of delays and approvals.

Navigation & Workflow

Access via the Extensions Register
Edit extension details and save changes
Return to the register to manage other records
Navigate to other job modules via the module menu

The workflow ensures extensions are managed as part of the overall project lifecycle.

Tips

Ensure delay reasons are clearly documented
Keep dates accurate to reflect programme impact
Use Notes to support approval decisions
Review Activity Log for audit and dispute resolution
Align extensions with related variations where applicable