Buildlogic purchase orders can operate in two styles. The new style lets you claim multiple invoices against a single purchase order, while the old style keeps the traditional one-invoice-per-order layout. Both are supported, so you can use whichever suits your workflow.
This article explains the difference so you know what to expect when you open a purchase.
Switching Between Styles
You can turn the new style on or off to suit how you work. (Buildlogic Admin User)
System > Settings > Purchases Tab - Purchases can have more than 1 invoice
What's Different
| New style | Old style | |
|---|---|---|
| Invoices per order | Multiple invoices can be claimed against the one order. | One invoice per order. |
| Invoice handling | A dedicated Invoices tab where invoices are added, approved and sent to the accounting system. | Invoice fields (invoice received date, supplier's invoice number, payment date) are entered directly on the Details tab. |
| Payments | Tracked per invoice on the Invoices tab. | Tracked on the Payments tab. |
| Detail line grid | Includes an Invoiced to date column showing how much of each line has been claimed. | No Invoiced to date column. |
| Accounting reference | Each invoice gets its own Accounting System Ref. | One Accounting System Ref for the order. |
Tip: A quick way to tell which style you are looking at is the tab row. A new-style purchase shows an Invoices tab; an old-style purchase shows a Payments tab.
Which Should I Use?
Use the new style when a single order will receive more than one bill from the supplier - for example progressive deliveries or staged supply - and you want each bill tracked and sent to your accounting system separately.
The old style remains available and works as it always has for orders that will only ever have a single bill.
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