Head Contract Variation Index - Screen Guide

Variations Register

The Variations Register provides a central view of all job variations, allowing users to create, edit, track, and manage changes to project scope and cost.

Variations typically represent changes to the original contract and can impact project value, timelines, and approvals.

Grid Overview

The register displays all variations in a structured grid format with key columns:

Number – Variation reference (e.g. V001)
Scope of Work – Description of the change
Site Instruction – Site related instruction reference
Amount Submitted – Value submitted for approval, captured when the variation is approved while waiting status.
If a user wants to reset the amount submitted value, they can change all lines to waiting (?) and save, this should reset the amount submitted check.
Amount Approved – Approved value captured when variation is approved
Client Number – Client-side reference
Status – Current variation status, author, waiting, partially approved, finalised or rejected

Totals are displayed at the bottom of the grid for submitted and approved values.

Opening & Editing Variations

Select a row and click Edit to open the variation
Navigation loads the variation edit screen dynamically
The variation number is included in the page context for identification

The system maintains selection when navigating using session storage.

Toolbar Actions

The toolbar provides the following functionality:

Create & Edit

Create a new variation
Edit selected variation

Delete & Refresh

Delete selected variation
Refresh the grid

Copy

Duplicate an existing variation
New variation is created based on selected record

Export

Export to PDF
Export to DOCX
Export to RTF
Export to Excel (XLSX)

Variation Statuses

Each variation progresses through different statuses:

Author – Draft stage
Waiting – Submitted for approval
Finalised – Approved and locked

Status helps track approval progress and financial impact.

Navigation Behaviour

Grid maintains selected row using session storage
Returning to the register restores selection
Use refresh button above table to save column width and page size selections

This improves usability when working through multiple variations.

Tips

Use Copy to quickly create similar variations
Track differences between submitted and approved amounts
Monitor status to ensure timely approvals
Use sorting and search to find variations quickly
create variations from job budget where applicable to save data entry time